Non-Travel Expense Reimbursements for Faculty, Staff and Graduate Students
The University will reimburse faculty, staff, students, and non-UCSD affiliates for allowable expenses incurred during official University business.
Events
To request reimbursement for non-travel event expenses, all faculty, graduate students, and staff must complete the Reimbursement Request Form [PDF] and submit it to Fiscal Support, Tina Hoang. A participant list along with
Some examples of qualifying events:
- Programmatic activities such as a classroom or other student group event or celebration
- Meetings between UCSD employees to support work, research, or other projects where the meal is incidental to the meeting activity. Due to IRS tax regulations, these types of reimbursements are limited to once per month for meals and twice per month for light refreshments
- Hosting visitors from outside UCSD including for professional and graduate student recruitment
- Meals for research participants
Other Reimbursements
To request reimbursement for other non-travel and non-event expenses such as supplies and materials, gift cards, or subscriptions, all faculty, graduate students, and staff must complete the Reimbursement Request Form [PDF] and submit it to Fiscal Support, Tina Hoang. A request along with receipts must be submitted to Fiscal Support before the payment will be authorized.
All reimbursement requests are due within 14 days after the expense is incurred.